Staff-led events are events that are brainstormed, proposed, developed and hosted by staff or staff teams. Events should take place at the library, in alignment with the service priorities. To request a new event that you have developed, use the Staff-led program submission form. Repeating staff-led events generally have templates in Communico already.
If there are any presenters or performers from outside the library involved in your event, it's not a staff-led event. All paid presenters must go through our contracting and invoicing system in order to be paid by the County.
Deadlines for staff-led event requests
Staff-led event proposals are due at the same time as requests for presenter-led events.
- February 28 for summer
- May 31 for fall
- August 31 for winter
- November 30 for spring
The events team does not limit the number of these requests. Locations must determine their capacity and include staff-led events in the overall programming plan for the season. Location leaders should check-in with their regional managers when planning staff-led events. See below if you have a funding request for your staff-led event.
Heads up though: if your event requires a more in-depth look at safety issues, we refer it to Facilities. That means a lot of lead time is required.
Steps for using the staff-led program submission form
Discuss your event idea with your supervisor or the programming designee at your location. Your location leader makes the final decision on whether your event idea goes forward.
- After your event idea has been approved by your location leader, fill out the Staff-led event submission form with your location leader (or designee).
- Events staff will evaluate your proposal form for budget approval and any logistical issues that need to be addressed.
- Events staff will follow up with you with any questions. You will be asked to send a list of any supplies you need.
- The events team purchases program supplies centrally.
- Once the events team has approved the event, you can move forward with planning. Contact the events team at libraryevents@multcolib.org(link sends e-mail) with any questions or for additional support.
There are a few differences for events that staff coordinate with volunteers. Volunteer-led event process.
Purchasing supplies for events
The events team can fund your staff-led event supplies. Typically we fund up to $250 for a program. We will order supplies centrally and ship them to you. The proposal form includes a spot for you to tell us what kind of funding is needed.
What we do:
- We fund supplies for craft programs and other similar events.
- We buy licenses for movies and recorded music.
- We sometimes rent other equipment, or purchase it for your location.
What we do not do:
- We do not handle requests for any giveaways or swag. That's Community Engagement!
- We no longer fund the pandemic-era "program kits" that went with some of our online programming.
- We do not support online staff-led events.