Events

• Budget guidance for programming, events, outreach, and engagement(link is external)
• Event booth or table sponsorship
• Event / staff retreat food policy(link is external)
• Food policy for Library Programs and Events *New policy as of May 2024*
• Current W-9 Form (3-2024)(link is external) for adding and updating suppliers
• Gift Card Form and Guidelines(link is external)

Invoices

Invoices can be sent to the Business Services email(link sends e-mail).

Beginning July 1, 2024, all invoices submitted to Business Services must include both the date the invoice was first received by a county staff person and the date the goods were received. Questions? Contact Johnny Fang, Trinh Quach, or Suzanne Jabaley.

For questions regarding media or performance invoices, contact Suzanne Jabaley. For questions about interlibrary loan invoices, contact Dalena Gagatko.

If you have questions regarding invoices related to procurement and contracts, please reach out to Lisa Emery or Bryanne Grafton Conrad.

Reimbursements

Please do not use personal funds for any library expenses. The County has a policy that employees may not use personal funds (cash, personal credit or debit cards) for any County expenses.

• Please use a p-card to purchase supplies. You can check out a department p-card (DPC), or use your individual p-card (IPC) for any expenses (including parking and supplies).
• Costco. Please do not use p-cards at Costco, because Costco does not accept Mastercards (p-cards).
• Parking is an allowed exception in some cases. Library staff can use a personal credit card for an officially sanctioned, low dollar, one-off (not regular) parking event to a reporting location.
• Employee reimbursement form(link is external)
• Jury duty and witness fee checks(link is external)

Travel

If you have general questions about travel for the library, we recommend that you start by visiting L+OD’s travel resources on the commons.

Within Business Services, Suzanne Jabaley is the primary travel coordinator for MCL, which includes event registration, airfare, and lodging. Trinh Quach processes all travel payment reconciliation and reimbursements.

Information on mileage and parking reimbursement procedures is available here.

More detailed information about what is paid for when traveling can be found within the travel expense and time entry guidelines.