October 2023

Quick Facts

• These procedures can be used for library cards and rectangle or donut labels library items.
• Library card barcode numbers cannot be replicated for lost or stolen cards. If a card, either a single card or one card of a two-card set, are lost, patrons should get new barcode numbers and update their passwords for their protection.
• Re-barcoding library cards can take time. Ask if patrons have time right now or if they want to stop back at the desk on their way out.
• Cover the barcode with a clear protective label. Protective labels on library cards must be trimmed to fit.
• How to install a new ribbon
• Printing spine labels

Procedure

How to replicate a barcode

1. Make sure barcode label stock is in the machine.
2. Press the Forms button on the keyboard display unit.
3. Use the arrow up or down to choose "MCLCD" to print donut labels, or "MCLBC" to print barcode labels, and press Enter.
4. Press the square black button on top of the duplicator. This will advance the label to the correct position.
5. Enter the barcode number via the keyboard display unit and press Enter. Or, scan the barcode to be duplicated and the label will automatically generate.
6. Press Exit on the keyboard when done.
7. Put the new barcode on top of the old barcode and cover with a label protector.
    

TIP: How to set up the label printer to print spine labels from Symphony Circulation.

To put a new barcode on keychain cards:

1. Trim the barcode to make it fit.
2. Put tape or a trimmed label protector over the new barcode so it does not wear off

Replacing the ribbon and label stock

Instructions for replacing the ribbon and label stock are located in the inside back of the duplicator.

You may also download the instructions  Duplicator Ribbon Installation (PDF).

• Retain the cardboard core from the old ribbon to start the new ribbon as the take up reel.
• Take time to look at the placement of the ribbon and/or label stock before removing the current roll. This will help insure correct placement of new stock.

Policy

Library card barcodes may be replicated and put on a new card or two-card set if patrons turn in broken or worn cards or if patrons want a new style of card.

Patrons may have up to two cards with the same barcode number. If they turn in one, they may get a new card with that barcode.

Barcode numbers cannot be replicated for lost or stolen cards. If a card, either a single card or one card of a two-card set, are lost, patrons should get new barcode numbers and update their passwords for their protection.

If the patron says that the card has not been lost or stolen, ask the patron if someone else might have access to the card or card number.

• If yes, the card number should be replaced to avoid unauthorized access.
• If no, staff may replicate the old barcode number.