Note: This workflow requires special permissions in IMMS. If you will be assigning Exhibition Groups to Locations, you will be given these permissions as part of your training.

Assigning an Exhibition Group to a branch's Display space

1. Open the IMMS Web Client.
2. Select Branches, then Branch Configuration.
3. Select the Branch you want to assign the Exhibition Group to and click ‘Edit’.
4. Select the ‘Exhibitions’ tab and click ‘Add’.
5. In the pop-up window, select the Exhibition Group you’d like to assign to a space and click ‘OK’. This opens an additional popup where you will set the parameters for how this Exhibition will work.
   1. Assignment Department: Set to ‘EXHIBITION’.
   2. Start Date (required): The date you’d like the Exhibition to start.
      (Note: Items will be sent to you up to 3 days beforehand so you have material on hand for Day 1 of your exhibition).
   3. End Date: The date you’d like the Exhibition to end (if any).
   4. The Minimum Number of Items you want in the display (required).
   5. The Maximum Number of Items you want in the display (required).
   6. The Maximum Number of Copies allowed for each title at a time (defaults to 1).
6. Under the ‘Attached Locations’ box, click the ‘Add’ button to open the branch's Location Hierarchy. Select one or more Display Spaces to assign the Exhibition to and click ‘OK’ to complete the process.
7. Repeat if needed for different Exhibition Groups.