Collection development

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Add Copies/Replace Copies

How to add or replace copies using iPage.

Advanced Item Search

Locating items in the library’s collection can be done using an Item Search. Keywords: item search, search string

Black Resources Collection (BRC)

Links to information on the Black Resources Collection (BRC), including how to request additions and subtractions from the collection.

Collection assignments

Staff should be assigned to maintain each area of a location's collection.

Collection storage and retrieval

Guidance for collection item retrieval, receiving, and returning stores items.

Damaged material

The library does not charge patrons for accidental damage to library material. Rarely, patrons are charged for malicious and intentional damage.

Default values by item type

If an item record does not have a price, use the default price for that item type.

Discarding/Withdrawing items

How to withdraw materials to be discarded. Keywords: staff connect, Title Wave, Rose City Reads, discard cart, problem shelf, decision, weeding, condition

Exhibitions in IMMS

An Exhibition (or Exhibition Group) is a user-curated collection of titles. These collections can then be assigned to display spaces in the system. Keywords: Holiday, observance, display.

IMMS Quick Guide - Creating and building Exhibition Groups

Instructions for creating Exhibition Groups and assigning items to them

Indigenous Collection

Links to information on the Indigenous Resource Collection (INCO), including how to request additions and subtractions from the collection.

Intellectual Freedom

Multnomah County Library upholds the principles of intellectual freedom and the public's right to know by providing people of all ages with access and guidance to information

Library services

Interlibrary loan (ILL)

Information about materials borrowed from other libraries. Keywords: ILL, inter-library, requests

Item not in catalog/Symphony/system/computer

What to do when you look for an item in Symphony and the item is not found. Keywords: Check In error message, NOC, NIC, not in catalog, not in system, not in Symphony, exceptions bin

Item Search and IMMS Placement

Using Symphony to search for items. Additional keywords: item display, item placement

Pageturners To Go bookclub kits

Pageturners To Go kits were created for book groups to use. Pageturners To Go kits are sets of 10 copies of the same title. Keywords: book club, page turners

Problem shelf

Information about possible problem shelf procedures. Keywords: snag, missing piece

Puberty Education Kits

Puberty Education Kits help adults support Autistic, Black/African American and Latine youth to learn about puberty.

Purchase alerts/holds ratios

Selectors buy more copies of titles with a lot of holds to meet patron demand, when possible.

Repairs and mending

Information on mending and recasing.

Selection criteria - general

The selectors use these guidelines in determining what to add to our physical and digital collections.

Shared collections

This page describes how Shared collections work with access circulation. Keywords: shared, floating

Storytime bags: Zoom Bags (Baby, Toddler, & Preschool) & Leyendo Aprendo (family)

This page describes the Storytime bags (Zoom bags) program and how they should be managed.

Storytime Board Book collections

Sets of board books for Book Babies, Tiny Tots, and Black storytimes routed to participating locations in crates / tubs.

Library services

Suggestions for purchase

Procedure for requesting physical and digital additions to the collection.

We Speak Your Language (WSYL) + World Languages Collections

About the We Speak Your Language (WSYL) + World Languages Collections.

Weeding at your location

The library is conducting routine weeding for condition, content, and circulation as capacity allows. The goal of weeding is to maintain the collection size by removing outdated, damaged, and unpopular items to make room for new materials.